What Poliview does.
In plain English.

A single, searchable home for every policy your school holds. Filter by category and status. Find anything in two clicks.

• Filter by category, owner, status and audience
• Sort the list by status, next review date or people
• Full-text search across titles, owners and content
• Health indicator on every policy so you spot trouble early

Section based writing. Slash commands for the moves you use most. Comments and mentions tied to specific sections. Live presence so you can see who else is in the document.

• Section based editor with pre-built starting points
• Slash commands for headings, lists, callouts and tables
• Comments and @mentions on specific sections
• Live presence and auto-save throughout

Choose how each policy gets signed off. In sequential mode approvers go in order, each notified when it's their turn. In parallel mode everyone is asked at once and can approve in any order. Either way, every sign-off is timestamped and lives in the audit log forever.

• Sequential or parallel approval, chosen per policy
• Timestamped sign-off on every approval
• Request changes with a comment that goes back to the author
• Full audit log of every status change
• No sending for review without a category, an owner, a review date and an approver

Live KPIs at the top. Sortable table of every policy underneath. One click exports the whole thing as a branded PDF report for inspectors and governors.

• Live KPIs for total, approved, due soon and overdue
• Sortable table by next-review date, status, owner or category
• Branded PDF compliance report
• Review planner tab: a month-by-month view of the school year
• Drill straight into any policy from the table
• An admin health check that finds what is missing or stuck: overdue reviews, no owner, no approver, policies waiting too long
• A short weekly email to admins every Monday at 8am school time, only when something needs fixing

Every approved policy you choose to publish appears on your portal automatically. Link it from your school website once and forget about it. What's published is always the live, approved version.

• Your school logo, name and brand colours
• Auto-publish on approval, with no manual upload
• Searchable by parents and inspectors
• Category filters built in

Internal policies need a home too. The staff portal sits behind a private link, kept entirely separate from the public-facing one.

• Token-based access for staff only
• Shows internal-only policies the public portal doesn't
• Same branding, same search, separate audience

Administrators manage the school, its users and its settings. Everyone else is Staff. What a person can do on any given policy is set on the policy itself, so you're not managing a permissions matrix.

• Admin and Staff, set school-wide
• Per-policy control over who contributes, approves and comments
• Bulk CSV import for onboarding the whole staff at once
• Unlimited users, invited by email with a friendly welcome message

Set a review date on each policy. Policies are due by the end of their review month. Poliview emails the owner 30 days before, again a week before, and sends a final email once it's overdue. Anything late is flagged in the Compliance Hub. The Review planner shows the whole school year at a glance, month by month.

• A review date on every policy
• Automatic email reminders at 30 days, seven days, and once overdue
• Overdue policies flagged in the Compliance Hub
• Review planner: every review laid out September to August, with busy months flagged
• Filter the plan by owner and export it as a branded PDF
• Policies with no review date are listed so none slip through
• Every saved change kept in version history

Every approved version gets a number: 1.0, 1.1, 2.0. When someone sends a policy for review they choose a minor update or a major one, so staff can tell a small fix from a real change. Each policy carries a document control record that Poliview builds for you. Nobody types into it and nobody can edit it.

• Version numbers like 1.0, 1.1 and 2.0, with minor or major chosen at submit
• A document control block on the policy page, the PDF and both portals
• Policy number, approval date, owner, approvers, review dates and what changed
• Job titles only, never names, so policies are safe to publish
• One switch to show or hide it on each portal and in PDFs
• Side-by-side comparison between any two versions, and one-click restore

Drop your existing Word policies in. Poliview parses the structure, lifts headings into sections and gives you a ready-to-edit policy on the other side.

• Section-by-section review before you commit
• Structure preserved, including headings, lists and tables
• Mapped to Poliview sections automatically
• Edit, assign owners and approvers, and you're live

An in-app notification centre for everything that matters. Mentions, approval requests, review reminders, status changes. All in one place.

• In-app notification centre with unread badge
• @mention alerts on policy sections
• Approval request alerts when it's your turn
• Email notifications your administrator can switch on or off by category

Download a full archive of your school's data whenever you like. GDPR right to portability, made simple.

• Full school data archive on demand
• Full archive in JSON that keeps all formatting, and any policy as a PDF at any time
• Audit log and version history included
• Available throughout your subscription, and for up to 90 days after

A keyboard shortcut opens a global search you can use to jump to any policy, any page or any setting in seconds. Once your team finds it, they don't go back.

• Global keyboard shortcut from any page
• Search policies, navigate, run common actions
• Works on every page in the app